Parents

Parents
	Chapter 5. PA Administration

Here you can see a list of all parents that are members or supporting members of the parents association in the selected school year. Three columns are school year specific:

the parents association membership flag
the parents association supporting member flag
the number of children of the parents. Only as long as the children are in the school, they are counted

When a new school year is created, only those children will be counted for the next school year, that are still in school in the new school year (if the system can derive that information from the class level of a child - if this field is not set, then the child will always be counted).

	Important
	If parents have no children anymore in a school year, they will not be shown in the list of parents for that school year. Only "supporting members", that want to support the parents association even if they have no children anymore in the school, will be shown again in the school year.

	Note
If parents have already "disappeared" from the list e.g. 2 years ago, and you need them now again to show up in the current school year, then do the following: select a school year where they still were present in the list edit the parents and set the flag "supporting member" switch back to the current school year This way the parents will be shown again in the current school year

Note

If parents have already "disappeared" from the list e.g. 2 years ago, and you need them now again to show up in the current school year, then do the following:

select a school year where they still were present in the list
edit the parents and set the flag "supporting member"
switch back to the current school year

This way the parents will be shown again in the current school year

Creating or editing parents

When creating or editing parents, the children which are not yet assigned to any parents are shown in a list on the lower right side. Via drag & drop they can be assigned to the parents by moving them to the table on the lower left side.

The information about the “parents association membership” (PA Membership) is stored for the school year you are currently using and must be set again if you use another school year.

If you create parents for a past schoolyear, the data will automatically be created also for the following schoolyears until the newest one.

Creation of children data while editing or creating parents

Children can only be created during creation or editing of parents without leaving the current screen. By clicking on “New child” and after entering and saving the data of the new child, the new entry will be shown in the list on the lower right side and can thus be assigned to the parents by drag & drop.

Be aware that the class level of the children depends on the school year you are currently using and which is shown in the header of the window where you are entering the child's data.

Deleting parents

When you delete parents for certain school year, only the school year relevant data are deleted and the parents disappear from the list for that school year.

	Important
	Any data of these parents from other school years are not affected by this deletion.

Only if no parents information exists for other school years, the parents dataset is completely deleted.

If there are still children of these parents in the current school year, the parents cannot be deleted.

Geocoding of parents addresses and route calculation to school

When you enter or change a parents address and save the data, the system will automatically calculate the shortest distance (routing through streets, not the direct line) to the school.

If yo select various parents in the parents list and click on the button "Map", the system will open a new window where you see a map with a mark (address and parents names are shown when moving the mouse over a mark) for each address.

When you click the button "Route to school" in the detailed screen of parents, a new window opens, showing a map including the route from the parents address to the school.

	Important
	The school's address must have been entered in the preferences, otherwise the system cannot calculate the distance and cannot show you the route to the school.

Send a mass email to parents

If you want to send a mass email to many parents, select the parents in the list and click on the email icon on top of the list. A window pops up where you can write and send the email.

	Tip
If you want to send an email e.g. to all parents, it can be helpful to change the "number of lines shown in a list" in your personal profile, then come back to the list of parents (even if the loading can now take a while) and then select all of them. This is the quickest way to address all parents. Do not forget to change back the "number of lines shown in a list" in your personal profile.

Tip

If you want to send an email e.g. to all parents, it can be helpful to change the "number of lines shown in a list" in your personal profile, then come back to the list of parents (even if the loading can now take a while) and then select all of them. This is the quickest way to address all parents.

Do not forget to change back the "number of lines shown in a list" in your personal profile.